1. In-Depth Assessment

An in-depth print audit will give you with the data you need to reduce printing costs and boost productivity. This evaluation will assist in determining which devices should be removed, replaced, or relocated. This will allow you to streamline your processes, save money on consumables, and save energy. The evaluation will also assist you in identifying security threats in your print environment.

2. Operational Oversight

Employees save time by using print management software to keep track of day-to-day operational issues like maintenance, hardware repairs, software upgrades, and toner levels. It also generates detailed reporting on print expenditures and allows you to bill clients back when necessary.

3. Workflow Automation & Optimization

Automating the delivery of print consumables is a simple and convenient solution to save money, eliminate waste, and free up space in your business. Preventing unplanned downtime and improving customer service is easier with automated notifications for routine maintenance and repairs.

Workflow optimizations such as enterprise print management solutions and integrating content management portals directly into devices are available with a managed print solution. Healthcare businesses, for example, can scan papers directly into patient medical records, while law firms can scan documents straight into protected case files. IP fax may redirect all incoming faxes to email, reducing the cost of fax lines and printing while also improving security.

4. Advanced Security

According to a Ponemon Institute survey, 60% of the 2000 global IT security professionals polled thought they had suffered a data breach via a network-connected printer. Secure document release (SDR) and follow-you-printing are two print management strategies that prevent confidential data from sitting in printer trays for anyone to see and eliminate waste from abandoned print jobs.

5. Asset Management

For timely support and supply delivery, complete monitoring and reporting on all print assets as they move and change inside an organisation is critical. Asset management allows you to tailor device information, tracking, and monthly cost-per-copy invoicing to your company's specific needs.

For additional information on the financial benefits of print management, read this article. It demonstrates how business print management systems can help your company save money while also addressing security concerns. Finally, a best-in-class print management solution allows you to save time and money while also enhancing productivity and lowering risk.