How to Merge PST Files into One File Step by Step Guide?

Posted 2 years ago in TECHNOLOGY.

Most people are looking for the best platform for personal and professional use. Some users used Microsoft Outlook to communicate with other employees and in touch with their clients.

How to Merge PST Files into One File Step by Step Guide?

A PST file is also known as a private storage table, a file format for Microsoft Outlook, and it is used to store things such as calendar events, contacts, and email messages. PST files are saved within popular Microsoft applications like Microsoft Exchange Client, Windows Messaging, and Microsoft Outlook. That’s why every user needs to merge PST files.

It’s used worldwide, and some users have issues with sending multiple PST files one by one. Before going on the methods to combine PST files, let us discuss the motives behind merge outlook PST files into one file.

Why Merge Outlook PST Files into One PST Files?

There may be various reasons to merge PST files into one, depending on the user's needs. Here are some reasons that influence the users to combine PST files:

  • You might have to merge PST whenever you're consolidating your accounts.
  • Data Corruption error. 
  • If you intend to change the email client, then merge PST files as the best option.
  • If you have lots of PST file copies and want to search for something about work, you want to open all files one by one.
  • If you're likely to get files from a group, family, a company, or some other group of individuals, then combine PST files as it is the simplest way to take care of all of that info in one PST file.

You need to merge PST files into one file to solve this problem, but you have to find a stable way to join PST files.

Manual Technique to Combine Multiple PST Files into One

To begin with, you have to download the Microsoft Outlook application and install it on your PC. After that, follow the instructions that are listed below.

Step 1: Create a New Blank PST Document in Microsoft Outlook.

  1. Run the Microsoft Outlook in the system.
  2. Press the Home button from the top menu, click on the New items, then More items after that Outlook Data Files.
  3. Browse the location and describe the file and folder to save the Outlook Data File in PST format.
  4. Hit the ok button.

Here, we installed a Microsoft Outlook application and created a new PST file in that application. Now, we want to import multiple PST files into Outlook to combine PST files into one.

Step 2: Import the old Outlook data file to a newly created PST file.

  1. Open Microsoft Outlook in the computer system.
  2. Press the File button from the menu, click on Open & Export, then Import/Export from the listed options.
  3. Here, you get an Import/Export wizard with many listed options, now, select the “Import from another program or file” and hit the Next button.
  4. You need to choose the Outlook Data File option from the wizard and hit the Next button.
  5. Now, here you want to Browse the PST file, check the radio button “Do not import duplicates” to combine PST files without duplicates.
  6. Pick the folder in which you would like to store your PST file, check the"Include subfolders," and check the “import items into the same folder.”
  7. After completing the procedure, click on the Finish button that is displayed on your screen.

We have successfully merged PST files into one from the Import/Export option using the Microsoft Outlook application. But some indirect ways can be found which may enable you to do the same. However, the job is quite time-consuming and demands technical understanding. Hence, we use automated software to join PST files.

Best Way to Combine PST Files into One Using Automated Software

The majority of users are looking for a way to merge PST files without using Outlook. If you're one of these people, don't worry; we've found the best solution for merge multiple PST files without having to install the Outlook software. However, you want to set up automated software from the official site.

  1. Download, install and run Aryson Merge PST software.
  2. Open the software and click on the Add PST files or select multiple PST files that you want to merge and Open.
  3. Click on the Next button and tab on the Merge options and provide the location to save a PST file.
  4. Here you can check the Remove Duplicate Items and Exclude Deleted Items option.
  5. Check out "Apply Password" choices to encrypt your PST file after merging.
  6. Click the Navigate button to specify the location to store the merged PST file.
  7. After that, hit the Next button to combine PST files.

Therefore, for conserving time and preventing the odds of miss-happenings in manual methods, picking out an expert alternative would be the ideal choice.

Wrap Up

The utilization of multiple PST files is an awkward task for Outlook users. In this guide, we have performed how to merge PST files into one file so that file supervision gets simple. First, we discuss what is the PST file and examine the several reasons to merge PST files. After that, we solved the problem with the manual method. But the manual procedure is tricky and confusing for some users, and there is a chance of file corruption. However, automated software has a trial edition that you can estimate the power & use the advanced features of the software. By using the trial version, users can unite the initial 25 PST file data. I hope your query is solved.


Akash Singh

Living in United States minor outlying islands