How to Split Large PST file into multiple PST files

Posted 3 years ago in TECHNOLOGY.

Contacts, tasks, notes, email messages, diaries, and other forms of data are all stored in Microsoft Outlook. The PST file format is used to hold all of these files.

How to Split Large PST file into multiple PST files

There are two types of PST files: ANSI PST and Unicode PST. The file size limit in ANSI PST format is 2 GB, and the file size limit in Unicode PST format is 20 GB, which has since been increased to 50 GB in MS Outlook 2010. If the size limit on a PST file is surpassed, the file will become damaged, and you will lose all of your vital data, including email messages. Some capabilities of Microsoft Outlook, including as Import and Export, Archive, and Move to Folder, can be used to split a large PST file into multiple PST files.

Several Reasons Behind Split PST File

  • The use of a large file to improve Outlook speed degrades it.
  • To make a PST file accessible if it is not inaccessible due to a problem such as too much data.

After going through the probable causes, we'll look at several manual methods for split PST files in Outlook 2019/2016/2013/2010.

#1 Use Archive feature of MS Outlook

  1. Open the Microsoft Outlook application, then navigate to the PST file you want to transfer.
  2. Click the File tab, the Cleanup Tools box, and Archive to open the Archive dialogue box. Check the option that says "Archive this folder and its subfolders" (if not checked).
  3. Select the folder that needs to be moved. You may also choose to archive articles older than a certain period of time by selecting the "Archive items older than" option.
  4. Click OK after selecting a place to save the items in the new PST file.

#2 Use “Import and Export” feature of MS Outlook

  1. Click File tab > Account Settings > Account Settings in the Microsoft Outlook application.
  2. Select Data Files > Add when account settings appear here.
  3. Create or Open Outlook Data File from the drop-down menu when the Account Settings window appears. Give the new file a name and a location. To dismiss the Account Settings window, click Ok and then Close.
  4. Click File > Open > Import one again. Now, pick Export to a file from the Import and Export window and click Next.
  5. Click Next after selecting the PST file, then Next after selecting the folder and items.
  6. Select a place to save a new file.
  7. Choose an option and click Finish before exporting things.
  8. The window to create an Outlook data file will appear. You may set a password if you wish, otherwise, click Cancel.

Limitations of Manual Methods

A user can utilise the different manual processes outlined above to split large PST file. However, there are several limits that a user may encounter while employing manual approaches. All three options are time-consuming and lengthy. Furthermore, none of these is appropriate solutions for the problem of a PST file being too big in Microsoft Outlook 2019, 2016, 2013, 2010, 2007, 2003, 2002, or 2000. As a result, if you want an easy-to-use and dependable solution, you may utilise Split PST File, a trusted third-party utility.

Professional Methods For PST Split

The sensible alternative is to utilise the Automated Split PST file Tool to avoid all the complications associated with manual approaches. Aryson Split PST File Software, for example. This Split PST File Software offers all of the features that a professional would want, such as:

  • It works rapidly on any size PST file and separates it safely.
  • There's no need to be concerned about data loss.
  • It keeps all of the email's Meta attributes.
  • Split PST File Software allows you to split any length of PST file safely.
  • Users can also split PST file using date range options.

Wrap Up

Microsoft Outlook uses the PST file format to store all vital data files such as tasks, notes, emails, and many more. Because it is so massive, it will become a major problem if it reaches its maximum size limit. Huge PST files may be divided into Outlook 2019, 2016, 2013, and 2010 editions to avoid such issues. After reviewing all of the users' concerns about split a 5 GB Outlook PST file manually, we've highlighted the pros and several alternatives. If a user encounters any difficulties with the manual method, they may utilise the Split Oversized PST, as described above, for an easy solution.



Akash Singh

Living in United States minor outlying islands